vTiger Workflow Schedule


Most workflows in vTiger are event-based, and are evaluated when a record is created or edited. This list of workflows is time-based and are triggered by the time and in some cases day of the week.

Note: The times we set appear to be in the California time zone. In UTC time, these run 6 hours later. e.g. if it says 08:00 here, UTC run time is 14:00

Time of Day Module Summary Scheduled Day of the Week
00:00:00ContactsMARTIN TEST["7"]
00:00:00Contactstest
00:00:00ContactsUpdate Program Status to Alumni and Set Flag NEW
00:00:00LeadsBUNAC Applicant Invitation to Interview
00:00:00ContactsFirst Payment 1 wk Jan2015
00:00:00LeadsDangerous CV filetype
00:15:00ContactsFirst Payment deadline Jan2015
00:30:00UniversityContactsJM email reminder for FU email
00:30:00ContactsFirst Payment 2 wks Jan2015
00:45:00ContactsFinal Payment 6 wks Jan2015
01:15:00ContactsFinal Payment 3 wks Jan2015
01:30:00ContactsFinal Payment 2 wks Jan2015
01:45:00ContactsFirst Payment overdue Jan2015
02:00:00ContactsNo placement or payment as of start date - set to inactive
02:15:00ContactsInactive with no reason["1"]
02:30:00Contacts6 days before end date - Colombia departure email
02:45:00ContactsSend final training5 video
03:00:00ContactsFinal payment deadline 14 days Oct2015
03:00:00ContactsFinal payment deadline 14 days Oct2015
03:15:00ContactsFinal payment deadline 7 days Oct2015
03:15:00ContactsFinal payment deadline 7 days Oct2015
03:30:00ContactsFirst payment deadline reminder 7 days Oct2015
03:30:00ContactsFirst payment deadline reminder 14 days Oct2015
03:30:00ContactsFinal payment deadline today Oct2015
03:30:00ContactsFinal payment deadline today Oct2015
03:30:00ContactsSet pmt overdue days - Barcelona
03:45:00ContactsFinal payment deadline overdue Oct2015
03:45:00ContactsFinal payment deadline overdue Oct2015
04:00:00ContactsUSA J1 Intern Visa Required
04:00:00ContactsUSA F1 Student Visa Required
04:00:00ContactsUSA B1B2 Visa Email
04:00:00ContactsUSA J1 Trainee Visa Required
04:00:00ContactsOct2015 send training4 tough situations
04:30:00ContactsSet pmt overdue days - Colombia
04:30:00ContactsSet pmt overdue days - Toronto
04:30:00ContactsSet pmt overdue days - Toronto
05:00:00ContactsSet pmt overdue days - Dublin
05:00:00ContactsSet pmt overdue days - Chicago
05:00:00ContactsSet pmt overdue days - Chicago
05:30:00ContactsSet pmt overdue days - Hong Kong
05:30:00ContactsTokyo Temporary Visitor Visa
06:00:00ContactsSet pmt overdue days - Melbourne
06:00:00LeadsWestern Ontario GPT Hold 2nd Reminder
06:00:00ContactsSet pmt overdue days - Melbourne
06:00:00ContactsUCSC For-Credit Form Reminder
06:15:00ContactsChina Communications - China
06:30:00ContactsSet pmt overdue days - Madrid
06:30:00ContactsSet pmt overdue days - Madrid
06:45:00ContactsFirst30 central07 Jun2016 anxious
07:00:00ContactsSet pmt overdue days - New York
07:00:00Contactsfirst30 central14 Jun2016 training3
07:00:00ContactsSet pmt overdue days - New York
07:15:00ContactsFirst30 local02 welcome London Feb2018
07:30:00ContactsSet pmt overdue days - Shanghai
07:30:00ContactsTokyo Visa Exempt
07:30:00ContactsSet pmt overdue days - Shanghai
08:15:00ContactsFirst30 local08 Jun2016 Australia
08:40:00ContactsBangkok visa NOT required
09:00:00ContactsBangkok education visa required
09:00:00ContactsPrearrival Details for Australia
09:30:00ContactsFirst30 local15 Jun2016 Shanghai
10:00:00ContactsDeposit conf email LSE
10:15:00ContactsCOL Visa Reminder 3
10:15:00ContactsInternal notice - 1st pmt 3 wks overdue
10:15:00ContactsFirst30 local02 welcome Tokyo Feb2018
10:45:00ContactsOn program
11:00:00ContactsRestore payment reminders
11:00:00ContactsRestore payment reminders email - First Payment Due
11:00:00ContactsRestore payment reminders email - Final Payment Due
11:10:00ContactsYour London Accommodation
11:15:00Contacts1st pmt 8 weeks overdue
11:15:00ContactsFirst30 local02 welcome Madrid Feb2018
11:30:00ContactsFirst30 local08 Jun2016 Dublin
11:45:00ContactsInactive Intern Reminder
11:45:00ContactsFirst30 local15 Jun2016 Dublin
12:00:00ContactsFirst30 central09 Jun2016 pmt1wk and training2 Unplaced
12:00:00ContactsFirst30 central09 Jun2016 pmt1wk and training2 Placed
12:15:00ContactsCOL Visa Reminder 2
12:15:00ContactsFirst30 central09 Jun2016 paid and training2
12:30:00ContactsTimekit weekly reminder to set availability["5"]
12:45:00ContactsEmail to Western University Student
12:45:00ContactsInternal notice - 1st pmt 1 wk overdue
12:45:00ContactsNY after start date week 3
12:50:00ContactsDublin What To Expect 3 weeks before start
13:00:00ContactsShanghai F visa required
13:00:00ContactsFirst30 local15 Jun2016 HK
13:00:00ContactsFirst30 local02 welcome Dublin Feb2018
13:00:00ContactsFirst30 local05 Toronto
13:00:00ContactsNY after start date week 4
13:05:00ContactsFirst30 central10 Jun2016 accomm
13:15:00ContactsFirst30 local02 welcome Chicago Feb2018
13:15:00ContactsNY after start date week 5
13:30:00ContactsSet pmt overdue days - Dublin
13:30:00ContactsFirst30 local08 Feb2018 Dublin
13:30:00ContactsNY after start date week 6
13:35:00ContactsSet pmt overdue days - Hong Kong
13:35:00ContactsFirst30 local08 Feb2018 London
13:35:00ContactsFirst30 local08 Feb2018 Chicago
13:40:00ContactsFirst30 local08 Feb2018 NY
13:45:00ContactsFirst30 local08 Feb2018 Toronto
13:45:00ContactsInactives survey - 2 weeks after inactive
13:50:00ContactsFirst30 local08 Feb2018 Melbourne
13:50:00ContactsFirst30 local08 Feb2018 Madrid
13:55:00ContactsFirst30 local08 Feb2018 Colombia
14:00:00ContactsHK Training Visa [DISABLED]
14:00:00LeadsApplicants preference unavailable sweep
14:00:00LeadsApplicant hang up sweep
14:00:00LeadsApplicant only wanted to ask questions sweep
14:00:00LeadsApplicant invalid phone or wrong person sweep
14:00:00ContactsShanghai no visa required
14:00:00ContactsFirst30 local08 Feb2018 HK
14:00:00ContactsFirst30 local08 Feb2018 Shanghai
14:00:00ContactsSet pmt overdue days - Chile
14:05:00ContactsFirst30 local08 Feb2018 Tokyo
14:15:00ContactsFirst30 central04 Jun2016 what is my pgm fee
14:25:00ContactsFirst30 local05 Colombia
14:25:00ContactsFirst30 local05 Chile
14:25:00ContactsFirst30 local05 Barcelona
14:30:00ContactsFirst Payment 1 wk Jan2015
14:30:00ContactsFirst30 local05 Dublin
14:30:00ContactsFirst30 local05 London
14:35:00ContactsAustralia Professional coaching session
14:45:00ContactsFirst Payment deadline Jan2015
14:45:00ContactsFirst Payment 2 wks Jan2015
14:45:00ContactsFinal Payment 6 wks Jan2015
14:45:00ContactsFirst30 local02 welcome Barcelona Feb2018
15:00:00ContactsFinal survey - participant - prompt 1
15:00:00ContactsHK Training Visa new
15:00:00ContactsFirst30 local05 Hong Kong
15:10:00ContactsDeparture Email NA Toronto
15:10:00ContactsDeparture Email NA Chicago
15:15:00ContactsFinal Payment 4 wks Jan2015
15:15:00ContactsFirst30 local02 welcome Shanghai Feb2018
15:30:00ContactsFirst30 local05 Chicago
15:30:00ContactsFirst30 local05 New York
15:30:00ContactsRole not confirmed London and Dublin
15:30:00ContactsFirst30 local05 Colombia
15:30:00ContactsFirst30 local05 Tokyo
15:45:00ContactsHong Kong: 3 days after placement
16:00:00ContactsSet pmt overdue days - London
16:00:00LeadsNo Show rebooking["7"]
16:00:00ContactsLondon email: On interview["4"]
16:00:00ContactsSet pmt overdue days - London
16:00:00ContactsFirst30 local05 Mel
16:00:00ContactsFirst30 local05 Barcelona
16:15:00ContactsFirst30 local02 welcome Hong Kong Feb2018
16:30:00ContactsDublin email: initial processing and on interview["4"]
16:30:00ContactsCultural video 1
16:30:00ContactsFirst30 local05 Madrid
16:30:00ContactsFirst30 local05 Shanghai
16:45:00ContactsCultural video 2
16:45:00ContactsFirst30 local02 welcome Colombia Feb2018
16:50:00ContactsWelcome test
17:00:00ContactsMidway feedback - companies - prompt 1 - ENGLISH
17:00:00ContactsCultural video 3
17:00:00ContactsAmbassador Reminder
17:15:00LeadsDead Leads Survey High/Mediums
17:25:00ContactsBUNAC email
17:30:00ContactsMidway feedback - companies - prompt 3 - ENGLISH
17:30:00ContactsFinal Payment 3 wks Jan2015
17:30:00ContactsFinal Payment 2 wks Jan2015
17:30:00LeadsDead Leads Survey Low
17:30:00Contactshong kong no hk visa New
17:30:00ContactsFirst30 local08 Feb2018 Barcelona
17:30:00ContactsFirst30 central03 Jun2016 social media new
17:45:00ContactsEmergency Info Request T-14 Days before arrival
17:45:00ContactsEmergency Info Request T-7 Days
17:45:00ContactsEmergency Info Request T-3 Days
18:00:00ContactsAlumni Success program: 7 days
18:00:00ContactsMidway feedback - companies - prompt 2 - ENGLISH
18:00:00ContactsVisa Hong Kong studying in HK
18:00:00ContactsSet pmt overdue days - Tokyo
18:00:00ContactsRefund Follow Up
18:10:00ContactsMelbourne pre-arrival email announcement to company
18:20:00ContactsPre Arrival to Company 15 day Tor Chi
18:30:00ContactsLondon visa unplaced intern
18:30:00ContactsFirst30 local02 welcome Bangkok
18:30:00ContactsFirst30 local02 welcome California
18:30:00ContactsNY End Dates Reminder
18:30:00ContactsYouth Mobility Visa Email
18:30:00ContactsSet pmt overdue days - California
18:32:00ContactsSet pmt overdue days - Barcelona
18:45:00ContactsFirst30 local05 California
18:45:00ContactsFirst30 Central Cultural Video 1
18:50:00ContactsSet pmt overdue days - Tokyo
19:00:00ContactsTimekit monthly reminder to update availability
19:00:00ContactsFirst30 local02 welcome Chile
19:00:00ContactsFirst30 local08 California
19:00:00ContactsFirst30 local08 Bangkok
19:00:00ContactsUpdate In Country Phone Number
19:00:00ContactsLondon Request for Tier 4 Copy The Intern Group
19:05:00ContactsFirst30 local05 Bangkok
19:10:00ContactsFirst Payment overdue Jan2015
19:15:00ContactsCheck in 2 weeks after start
19:15:00ContactsAlumni Email - 2 Weeks After End Date
19:15:00ContactsAlumni Email - 1 Year After End Date
19:30:00ContactsUCSC For-Credit Form Reminder test
19:30:00ContactsFirst30 local02 welcome Colombia KCL Special Program
19:30:00ContactsFirst30 local05 Chile
19:30:00ContactsFirst30 local04 Jul2017 Chicago
19:30:00ContactsAlumni Success program: 10 days
19:30:00ContactsSouth Australia students email
19:30:00ContactsMelbourne Pre-arrival Guide (Participants)
19:30:00ContactsSet pmt overdue days - Colombia
19:30:00ContactsLondon EU/Youth Mobility
19:45:00ContactsAlumni Email - 2 Years After End Date
19:45:00ContactsIncorrect start date or program status
19:45:00ContactsMelbourne two days after placement
19:45:00ContactsIn-Country phone number TEST
19:50:00ContactsAlumni Invoice Schools
20:00:00ContactsFirst30 local08 Chile
20:00:00ContactsFirst30 local02 Jul2017 Chicago
20:00:00ContactsLondon - 21 days after start - Oyster card
20:00:00ContactsFirst30 central06 Jun2016 pmt2wks and training1 Unplaced
20:00:00ContactsFirst30 central06 Jun2016 pmt2wks and training1 Placed
20:15:00ContactsRefer-a-Friend - Alumni
20:15:00ContactsAlumni Email - 6 Months After End Date
20:15:00ContactsFirst30 central06 Jun2016 paid and training1
20:15:00LeadsEmail applicant to request CV - Created day +1
20:25:00ContactsEmail to Participant 1 day after role confirmed
20:30:00ContactsFirst30 local02 welcome Colombia KCL Special Program
20:30:00ContactsPre Arrival to Company 15 day Col
20:30:00LeadsEmail applicant to request CV - Created day +2
20:30:00ContactsBarcelona Spanish Skills Email
21:00:00Contacts13 days before end date - NY departure email
21:00:00ContactsPre Arrival to Company 30 day Col
21:00:00ContactsPre Arrival to Company 30 day Chi Tor
21:05:00ContactsFirst30 local02 welcome Australia Feb2018
21:15:00ContactsFirst30 central11 Jun2016 pmtdeadline unplaced
21:15:00ContactsFirst30 central11 Jun2016 pmtdeadline placed
21:30:00ContactsMidway feedback - companies - prompt 2 - SOUTH AMERICA
21:30:00ContactsMidway feedback - companies - prompt 2 - SPAIN
21:30:00Contacts13 days before end date - LA departure email
21:45:00ContactsFirst30 central12 Jun2016 overdue unplaced
21:45:00ContactsFirst30 central12 Jun2016 overdue placed
21:45:00ContactsFirst30 local02 welcome New York Feb2018
21:45:00ContactsFirst30 local02 welcome Toronto Feb2018
22:00:00ContactsMidway feedback - companies - prompt 1 - SOUTH AMERICA
22:00:00ContactsMidway feedback - companies - prompt 1 - SPAIN
22:00:00ContactsFirst30 central13 Jun2016 overdue unplaced
22:00:00ContactsCheck in 2 weeks after start - company - ENGLISH
22:00:00ContactsFirst30 central13 Jun2016 overdue placed
22:00:00ContactsRefund Follow Up 2
22:00:00ContactsCheck in 2 weeks after start - company - SOUTH AMERICA
22:00:00ContactsCheck in 2 weeks after start - company - SPAIN
22:15:00ContactsMadrid metro card expiration reminder
22:15:00ContactsNY after start date week 2
22:30:00ContactsFinal survey - company - prompt 1 - SOUTH AMERICA
22:30:00ContactsFinal survey - company - prompt 1 - SPAIN
22:30:00ContactsMidway feedback - companies - prompt 3 - SOUTH AMERICA
22:30:00ContactsMidway feedback - companies - prompt 3 - SPAIN
22:30:00ContactsMidway feedback - companies - prompt 4 - SPAIN
22:30:00ContactsFinal survey - company - prompt 2 - SOUTH AMERICA
22:30:00ContactsFinal survey - company - prompt 2 - SPAIN
22:30:00ContactsFinal survey - company - prompt 3 - SOUTH AMERICA
22:30:00ContactsFinal survey - company - prompt 3 - SPAIN
22:30:00ContactsFinal survey - company - prompt 4 - SOUTH AMERICA
22:30:00ContactsFinal survey - company - prompt 4 - SPAIN
22:30:00ContactsMidway feedback - participants - prompt 1
22:30:00ContactsMidway feedback - participants - prompt 2
22:30:00ContactsMidway feedback - participants - prompt 3
22:30:00ContactsFinal survey - participant - prompt 2
22:30:00ContactsFinal survey - participant - prompt 3
22:30:00ContactsFinal survey - company - prompt 1 - ENGLISH
22:30:00ContactsFinal survey - company - prompt 2 - ENGLISH
22:30:00ContactsFinal survey - company - prompt 3 - ENGLISH
22:30:00Contactsupdate refund status to refund closed for not responding
22:30:00ContactsSet pmt overdue days - Bangkok
22:45:00ContactsOn program 7 days with unpaid balance
22:45:00ContactsNY after start date week 1
23:00:00ContactsFirst30 local05 Jul2017 Tokyo
23:00:00ContactsMelbourne tips for CV and linkedin
23:00:00ContactsUpdate Program Status to Alumni
23:15:00ContactsJan2015 Possible dropout/unpaid balance 2 weeks
23:15:00ContactsCOL Visa Reminder 1
23:30:00LeadsPending applicant no update for 48 hours - email applicant
23:45:00ContactsJan2015 Possible dropout alert - action required - one week